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 Chelmsford Hockey Association
Player Evaluation & Placement Process


 
Introduction
The Chelmsford Hockey Association (CHA) Board of Directors (BOD) performed an extensive study and evaluation of its player evaluation and placement process during the 2006-2007 season.   

The primary goal of the CHA is to maintain an equitable and thorough process for assessing player abilities and skills and placing each player on a team to promote individual development and team success. Planning, coordinating and executing the evaluation process has been time-consuming, spanning 3+ months, and involving hundreds of volunteer hours from coaches, evaluators, and BOD Evaluation Sub-Committee members working in concert to develop a repeatable player evaluation process, and achieve fair team placement for all players.

BOD Evaluation Sub-Committee
The BOD Evaluation Sub-Committee was designed and developed to govern the entire player evaluation and team placement process. This Sub-Committee consists of the President, VP of Operations, Coaching Director and 1-2 other BOD members. The roles and responsibilities of the Evaluation Sub-Committee are as follows:
Ensure that the process is executed in a thorough, objective manner whereby every player is treated fairly and given an equal opportunity to play at the highest level,
  • Develop try-out schedules & logistics,
  • Develop evaluation forms, try-out forms, data templates, and key milestones for Evaluation Teams,
  • Select Level Evaluation Teams, including Level Lead and membership,  
  • Publish the Evaluation process to the CHA membership,
  • Review and approve all recommendations,
  • Address problems and/or issues as they arise, and
  • Annually review the process to improve quality, efficiency, and outcome.
Level Evaluation Teams
Commencing with the 2007 CHA Try-Outs, Evaluation Teams will exist at each playing level. Each Evaluation Team will consist of a Level Lead, appointed by the Sub-Committee, 4-5+ evaluators, including CHA coaches and/or independent evaluators, and a BOD representative, who may also be the Level Lead or one of the evaluators.
 
Level Evaluation Teams will be responsible to:
  • Collect and assimilate coaches’ evaluations of players specific to this level,
  • Define and develop the try-out plan (skills & scrimmage(s)),
  • Staff and conduct try-outs,
  • Assimilate & qualify all data specific to player placement, including try-out results and coaches’ evaluations, including player commitment assessments,
  • Select draft teams based on all available information, and
  • Present draft teams to BOD Evaluation Sub-Committee for final approval.
 
It is important to note that all Level Evaluation Teams will be comprised of individuals with strong hockey backgrounds, including CHA coaches and independent evaluators possessing extensive hockey playing and/or coaching experience.
 
Player Evaluation
The Player Evaluation Process is comprised of two (2) primary components; coaches’ evaluations and try-outs.
 

Coaches’ Evaluations
CHA head and assistant coaches are required to evaluate and rank players on their team based on their overall hockey ability. This does NOT necessarily translate into the leading scorer, fastest skater, best playmaker, etc. being ranked the #1 player. Players are judged by their impact on a game and individual skills, including skating ability, positional play, team work, stick handling, aggressiveness, etc. Evaluation criteria and aids have been formulated by the Evaluation Sub-Committee to ensure consistency amongst coaches and evaluators. 
To view samples of the forms completed by the coaches for player evaluation Click Here and for goalie evaluation Click Here

Player Commitment
A Player’s Commitment assessment, as specified by his or hers previous seasons’ coaches, will also be used as a critical factor in final player placement. A player’s commitment to the program, and, more specifically, their team, is oftentimes over-looked or taken for granted. Players who have exhibited a primary commitment to their CHA team will be given a greater priority during player placement.

Try-Outs Structure
Try-outs provide evaluation teams the opportunity to observe players in 2-3 structured sessions focusing on skills and scrimmaging. Level Leads will develop the overall try-out format for their particular level, subject to the review and approval of the BOD Evaluation Sub-Committee (as needed).  All levels will include a Skills session, and one or more Scrimmage sessions.

Scoring
Each evaluator, working individually, will score every player at that level on their performance during the skills and scrimmage sessions. A player’s total score will be based upon the summation of their respective skills and scrimmage scores. Weightings will be applied, as appropriate to that specific level, to properly attain a player’s final evaluation score, i.e. at the Mite level, skills and scrimmage scores may carry the same weight and each may make up 50% of the final evaluation score. While at the Squirt level, however, it may be determined that the scrimmage score should be weighted stronger than the skills score, so scrimmage may make up 60% of the final evaluation score, while skills will make up the remaining 40%. 
 
To view samples of the various evaluation forms used by the evaluators during the try-out session, please click on the appropriate one:
Player Placement
Rankings and team assignments, at each level, will be drafted and finalized by the Level Evaluation Team using try-out results, coaches’ evaluations and commitment assessments. Team assignments will be submitted to the BOD Evaluation Sub-Committee for final approval.
Evaluation Sub-Committee’s Policy regarding 2nd Year Players within a Level
If a player is entering his/her second year within a level and scores substantially similarly in the tryout process to a player entering that level for the first time, added consideration will be given to the second year player. 

Evaluation Sub-Committee’s Policy regarding Players Missing Try-Outs


Excused Absence (requires a doctor's note)
A current CHA player who misses try-outs due to an excused absence will be assigned a try-out score based upon the average try-out score of similarly ranked players from the coaches’ evaluation. The player placement process will then proceed in the normal fashion.


Unexcused Absence
A current CHA player who misses try-outs due to an unexcused absence will be assigned a try-out score based upon the average try-out score of similarly ranked players from the coaches’ evaluation, minus 25%. The player placement process will then proceed in the normal fashion.  

Target Date for Player Notification

Player placement and team assignments will be posted on the CHA web-site by 5/15 to insure a uniform notification, and that all players are notified at the same time.  Players’ names will be posted.

Conclusion
The goal of the BOD Evaluation Sub-Committee is to fairly evaluate players, and place them on the best team that matches their skill level, and ability in the fairest way possible, using many ‘checks and balances’.

The CHA BOD recognizes that there is no perfect process, and that there will always be players and parents who will disagree, and be upset, with the decisions. This will always exist in the case of a tiered (1, 2, 3…) system. We believe that our process is reasonable and fair, and, in the end, provides players the opportunity to play on a team that is matched to that players overall ability.

Questions and Concerns
The Evaluation Sub-Committee is available to discuss any/all questions and concerns.

Evaluation Sub-Committee
CHA President,
Coaching Director,
Assistant Coaching Director,
VP Operations,